What 18 business SaaS tools cost a 10-person team (October 2026)

List prices for 18 common business tools, from CRM and quoting to help desks, expenses, HR, hiring, equipment and feedback, checked on each vendor's own pricing page in October 2026, with the yearly cost for a team of 10 where the published pricing allows it. Five of the 18 publish no prices at all.

Updated October 15, 2026 · Markdown version

The short answer

We checked the pricing pages of 18 business SaaS tools in October 2026. Five of them (Kissflow, Zylo, Greenhouse, Productboard and Asset Panda) publish no prices at all; you have to book a demo or ask for a quote. For the rest, a team of 10 pays anywhere from $180 a year (Timetastic) to $5,880 a year (PandaDoc Business or Rocketlane Standard) for a single tool.

Every figure below comes from the vendor's own pricing page, checked in October 2026. Prices change; check the vendor's page before you buy. Each tool links to a blueprint for building the part a small team typically uses.

Prices and the cost for 10 people

The yearly cost assumes all 10 people need a seat and uses the plan named, at the published price. Where the published pricing does not let you work out a figure, we say so instead of guessing.

Tool	What it does	Published pricing	10 people for a year
Timetastic	Time off	Business $1.50, Pro $2.50 per user per month; month to month	$180 (Business)
Expensify	Expense reports	Submit free; Collect $5 per member per month; Control custom, from $9 per active member per month	$600 (Collect)
Senja	Testimonials	Free (15 testimonials); Starter $29 per month with 2 seats; Pro $59 per month with 5 seats, $5 per extra seat	$1,008 (Pro with 5 extra seats, monthly billing)
monday.com	Work management	Free for up to 2 seats; Basic $9, Standard $12, Pro $19 per seat per month billed annually; Enterprise custom	$1,440 (Standard)
HubSpot	CRM	Free CRM for up to 2 users; paid seats from $15 per seat per month (Starter)	From $1,800 (Starter)
Zendesk	Help desk	Support Team $19, Suite Team $55, Suite Professional $115 per agent per month paid yearly ($25, $69, $149 monthly)	$2,280 (Support Team, yearly)
BambooHR	HR system (onboarding, records, time off)	Flat $250, $425 or $650 a month (Core, Pro, Elite) for up to 25 employees; from $10.25, $17.50 or $25 per employee per month above 25	$3,000 (Core, flat rate)
QuotaPath	Sales commissions	Growth $35, Premium $50 per user per month plus a monthly platform fee, billed annually	$4,200 plus the platform fee (Growth)
Pipedrive	CRM	Lite $14, Growth $39, Premium $59, Ultimate $79 per seat per month, billed annually	$4,680 (Growth)
PandaDoc	Quotes and proposals	Starter $19, Business $49 per seat per month	$5,880 (Business)
Rocketlane	Client onboarding	Standard $49, Premium $69 per team member per month billed annually, minimum 5	$5,880 (Standard)
Proposify	Quotes and proposals	Build $49 per user per month (monthly billing); Grow $325 per month for 5 seats	Not published for 10 seats on Grow
CoSchedule	Content calendar	Starter $29 per month (1 user); Professional $49 per month (2 users, up to 3), billed annually; Suite custom from $69 per month	Not possible on published plans (Professional caps at 3 users)
Kissflow	Approval workflows	Not published; quote or consultation, fixed annual agreements	Not published
Zylo	SaaS spend management	Not published; Core, Premium and Enterprise by quote	Not published
Greenhouse	Hiring	Not published; Core, Plus and Pro through a demo	Not published
Asset Panda	Asset tracking	Not published; custom quote, free 7-day trial	Not published
Productboard	Customer feedback	Not published; Business through a demo (minimum 5 makers), Enterprise through sales	Not published

Sources: timetastic.co.uk/pricing, expensify.com/pricing, bamboohr.com/pricing, monday.com/pricing, hubspot.com/pricing/crm, zendesk.com/pricing, senja.io/pricing, quotapath.com/pricing, pipedrive.com/en/pricing, pandadoc.com/pricing, rocketlane.com/pricing, proposify.com/pricing, coschedule.com/pricing, kissflow.com/pricing, zylo.com/pricing, greenhouse.com/pricing, assetpanda.com/pricing and productboard.com/pricing, all checked in October 2026.

What the numbers say

Per-seat pricing makes small tools add up. At 10 people, most of the tools here with published prices cost between $1,000 and $6,000 a year each. A team using a CRM, a quoting tool and an onboarding tool at those prices pays well over $10,000 a year before the team grows.
Minimums matter more than list prices for small teams. Rocketlane's minimum of 5 team members means at least $2,940 a year on Standard even for a team of two. BambooHR charges a flat $250 a month on Core for any team of 25 or fewer. Productboard's Business plan lists a minimum of 5 makers.
Caps push teams up a tier. CoSchedule's Professional plan stops at 3 users, and its campaign features are listed only on Suite. PandaDoc's Starter plan allows 5 templates. Teams often pay for the next tier to get one feature.
The cheapest tools are the hardest to beat by building. Timetastic at $1.50 per user per month costs less than most teams would spend maintaining their own time-off tracker. Building makes sense there for fit and control, not for price.
"Contact sales" usually means enterprise focus. The five tools that publish no price at all mostly sell to larger organizations; Kissflow, for example, describes fixed annual agreements and implementation by its own solution architects. That does not make them a bad choice, but a small team will not see a price until it talks to sales.

Build or buy, tool by tool

Each tool above has a blueprint for building the part a small team typically uses, with an honest list of what the blueprint leaves out:

Approval workflows instead of Kissflow: Approval Workflow, and the Kissflow comparison
A CRM instead of HubSpot or Pipedrive: Simple CRM, HubSpot comparison
Sales commissions instead of QuotaPath: Commission Calculator, QuotaPath comparison
Quotes instead of PandaDoc or Proposify: Quote Builder, PandaDoc comparison
A content calendar instead of CoSchedule: Content Calendar, CoSchedule comparison
Testimonials instead of Senja: Testimonial Wall, Senja comparison
Client onboarding instead of Rocketlane: Client Onboarding Tracker, Rocketlane comparison
A weekly status report instead of monday.com: Project Status Board, monday.com comparison
Software spend instead of Zylo: SaaS Spend Tracker, Zylo comparison
Time off instead of Timetastic: Time-Off Tracker, Timetastic comparison
Hiring instead of Greenhouse: Hiring Pipeline, Greenhouse comparison
Customer feedback instead of Productboard: Customer Feedback Inbox, Productboard comparison
A help desk instead of Zendesk: Help Desk, Zendesk comparison
Expense reports instead of Expensify: Expense Reports, Expensify comparison
Employee onboarding instead of BambooHR: Employee Onboarding, BambooHR comparison
Equipment tracking instead of Asset Panda: Equipment Tracker, Asset Panda comparison

For how to weigh these prices against the cost of building and maintaining your own, see Build or buy.

Questions people ask

Which SaaS tools don't publish their prices?

Of the 18 we checked in October 2026, Kissflow, Zylo, Greenhouse, Productboard and Asset Panda publish no prices for any plan; you book a demo or ask for a quote. CoSchedule publishes its Starter and Professional prices but its Suite plan is custom, from $69 per month.

What is the cheapest tool on this list for a team of 10?

Timetastic, at $1.50 per user per month on its Business plan: $180 a year for 10 people. Expensify's Collect plan is next at $600 a year. Several tools also have free plans with limits: HubSpot's free CRM for up to 2 users, monday.com's free plan for up to 2 seats and 3 boards, and Senja's free plan for up to 15 testimonials.

How often do these prices change?

Often enough that you should check before buying. Every figure here is dated October 2026 and links to the page we read. We re-check them when we update each blueprint.