SaaS Pricing for Small Teams 2026: 38 Tools Checked

Key findings

1. 7 of the 38 business SaaS tools we checked (18%) publish no price at all, and for 3 more no published plan takes a team of 10. Prices were read on each vendor's own pricing page in November 2026. Link to this finding
2. For a team of 10 on the cheapest paid plan that seats everyone, the median business SaaS tool costs $1,980 a year, ranging from $180 (Timetastic) to $8,400 (QuotaPath), across the 28 tools with published prices. Link to this finding
3. The median yearly cost of one business SaaS tool is $1,140 for a team of 5 (29 tools priced) and $3,500 for a team of 25 (28 tools priced). Link to this finding
4. 16 of 28 tools with published prices for both team sizes (57%) charge 5 times as much for 25 people as for 5, because they price strictly per seat; 7 (25%) charge the same flat price for both. Link to this finding
5. Only 4 of 38 tools (Geekbot, Mitti (SafetyCulture), Jira and Envoy) have a free plan that covers a team of 10, and each has limits on records, features or history. Link to this finding

Yearly cost by team size

Cheapest paid plan that gives everyone a seat, for a year, billed yearly where offered. Sorted by the cost for 10 people. Download as CSV; the plan priced, free plans and limits for each tool are in the full pricing guide.

Methodology

• Source: each vendor's own pricing page (and help pages where the pricing page left something out), read by us. The page and the date read are recorded for every tool in the pricing guide.
• How a cost is worked out: the cheapest paid plan that lets everyone in the team have a seat, for a year, billed yearly where the vendor offers it, in US dollars before tax. Seat minimums and user caps are applied. Discounts, add-ons and usage charges are excluded.
• Denominators: shares of tools use all 38 tools checked. Medians use only the tools with a published price for that team size. "Strictly per seat" means the 25-person cost is at least 4.9 times the 5-person cost.
• Selection: tools a small team commonly pays for, chosen because each one is the paid product behind one of our blueprints or a close competitor. It is not a random sample of SaaS.
• Refresh: re-checked monthly. Last data change: 2026-11-05.

How to cite this

Quote any finding with a link to this page (or to the finding's own anchor). Suggested citation:

SaaS Pricing for Small Teams 2026: 38 Tools Checked. Personal Software Factory, November 2026. https://personalsoftwarefactory.com/research/saas-pricing